Senior Coordinator, Finance & Procurement

Who We Are

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.

We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.

The Need

For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. In El Salvador, for 7 years we have supported the strengthening of the justice system. To carry out this work, the organization's Justice Solutions Associate Director in El Salvador is seeking eligible applicants to fill the position of Senior Coordinator of Finance and Procurement.

The Senior Coordinator of Finance and Procurement is based in El Salvador and reports to the Finance & Administration Associate Director in El Salvador and is only available for candidates based locally.

Responsibilities:

Accounting:

• Perform grants reconciliation utilizing local accounting records. Review finance forms and invoices to ensure proper project accounting.

Grants compliance:

• Train local staff in grants accounting compliance and local financial policies and procedures.
• Support the Associate Director, Finance and Administration in the oversight of all grant-related finance operations.
• Review expenses in accordance with the USAID/INL Program agreement.

Budget management:

• Deliver monthly and quarterly Budget vs Actuals reports.
• Support the Program’s Leadership in budget forecasting analysis.
• Assist in the preparation of financial reports.

Procurement:

• Lead all activities and events required by the USAID/INL Program team.
• Quote all required procurement of products and services and present them to the appropriate approving party for clearance.
• Ensure policy compliance related to procurement processes.
• Ensure that due diligence is applied in every procurement process, including backup documentation for the purchase, PRF, invoices, and WatchDog reports as well as Bid Vendor Comparison when applicable.
• In coordination with the office General Accountant, arrange all payments to suppliers who provide their service in the procurement processes.

Communication and Coordination:

• Provide support to any party who may be involved in the financial or procurement processes related to the USAID/INL Program in El Salvador.
• When required, provide information to staff members in the finance, regional or HQ offices.
• Serves as point of contact for hotels, conference centers, and event venues for all activities related to the USAID/INL Program in El Salvador.

Qualifications:

Education & Experience:

• University degree in accounting, auditing, finance or related field.
• Three to five years of progressive, relevant experience in managing US Government Awards, preferably INL grants.
• A minimum of three years’ experience working with grants accounting in the non-profit sector.

Competencies and Critical Qualities:

• Excellent understanding of grants operations.
• Desired experience in working with US financed organizations.
• Knowledge of MS Office and ability to use accounting and budgeting applications.
• Excellent communication skills, proficient in written and spoken English.
• Eager commitment to IJM's Core Values: Christian, Professional and Bridge-Building;
• Self-starter with strong initiative;
• Disciplined with priorities;
• Strong interpersonal skills and self-awareness;
• Flexible, collaborative and eager to support others;
• Effective team player who fosters collaborative environment; and
• Adept at creative problem solving.

Application Process:

Eligible resumes will be received by email elsalvadorrecruiting@ijm.org with the reference: Application for Vacancy: Senior Coordinator of Finance & Procurement | IJM El Salvador, and only applicants who meet the profile described will be contacted. Deadline to apply: Thursday, August 29th, 2024.

Clarification note: The conditions of this position are applicable for the duration of the project, it is not a consultancy.

IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidates value congruence and thorough background, police clearance, and reference check processes.

IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.