Executive Assistant - Mumbai, India

The Need

International Justice Mission (IJM) is seeking an Executive Assistant who will coordinate, organize, supports and enhance the interventions team to gather information, rescue victims, prosecute the perpetrators and coordinate aftercare services. The Executive Assistant works closely with the Field Office Director to monitor the office’s progress to meet annual targets and budgets.  The position is based in Mumbai and reports to the Field Office Director. 

Responsibilities

• Design and monitor internal office programs, including staff development initiatives;
• Oversee the office’s data integrity and ensure departments are accurately reporting office information within the Casework Tracking Management System;
• Generate and submit reports, including the monthly report, as requested by the Field Office Director or by Head Quarters (HQ) ;
• Facilitate and identify potential networks with NGOs, government agencies and develop sustainable partnerships;
• Coordinate travel arrangements, draft agendas and correspondence;
• Review and proof documents, records and forms for accuracy, completeness and conformance to applicable policies;
• Provide information and assistance in person and on the phone on a variety of matters;
• Prepare and maintain a variety of records, files and casework materials;
• Assist the Field Office Director in writing, editing and submitting external and internal reports;
• Assist the Field Office Director in administrative tasks, as required; and
• Participate in prosecutions and serve as a complainant or witness when needed.

Required Skills and Experience

• 2-3 years’ working in team environments, with demonstrated experience resolving issues
• Bachelors’ Degree in Administration or Business Management or equivalent experience;
• Knowledge of Microsoft Suite Software, and Windows 2000/XP;
• Organized, meticulous attention to detail, disciplined with priorities and excellent time management skills; and
• Excellent knowledge of written and spoken English and Hindi.  Ability to speak and write Hindi and Marathi preferred.

Critical Qualities

• Organized meticulous attention to detail and disciplined with priorities;
• Able to manage multiple tasks at once and resolve differing opinions;
• Sustained positive attitude, personable and mature judgment;
• Willing to travel as per the need;
• Genuinely reliable and consistently punctual;
• Works well under stress and delivers as per timelines with accuracy;
• Strong ethic of service and a passion for IJM’s goals; and
• Effective organizer, planner and implementer. 

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The Mission

International Justice Mission is a human rights agency that secures justice for victims of slavery, sexual exploitation and other forms of violent oppression. IJM lawyers, investigators and aftercare professionals work with local officials to ensure immediate victim rescue and aftercare, to prosecute perpetrators and to promote functioning public justice systems.